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Administrative Assistant Opening

Merchants Benefit Administration is a third-party insurance administrator headquartered in beautiful North Scottsdale AZ. We provide back-office administration services for insurance companies such as billing, collecting, and claims processing for various types of insurance plans.  We are seeking a skilled Administrative Assistant who can join our team.

At Merchants Benefit Administration (MBA), we believe our employees are our best asset. If you are goal-oriented and are looking for an opportunity to join a fast-paced and growing organization – we want to hear from you!

We offer a complete benefits package, 100% paid by us!

  • Medical/Dental/Vision
  • Prescription Drug Service
  • Short/Long Term Disability
  • Vision
  • Life Insurance
  • Paid Training
  • Paid Vacation
  • Paid Holidays
  • 401(k) – match

Working directly with department managers, the Administrative Assistant facilitates the efficient operation of the assigned departments by performing a variety of clerical and administrative project tasks which may include preparing reports, conducting research and data collection.


  • Provides administrative support to assigned management.
  • Answers and transfers phone calls, screening when necessary. Takes messages or fields/answers for all routine questions.
  • Assists in the ordering, receiving, stocking and distribution of office supplies.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules meetings, and appointments for managers.
  • Prepares and/or edits general documents, correspondences presentation etc. Responsible for accuracy and clarity of final copy.
  • Prepares agendas and schedules for meetings.
  • Records and distributes minutes or other records for meetings.
  • Performs other related duties as assigned.

What Skills you Should Bring to MBA:

  • Detail oriented and professional.
  • Ability to organize and prioritize tasks.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite or related software.
  • Basic understanding of clerical procedures and systems such as record keeping and filing.
  • Ability to work independently.
  • Executes assigned project tasks within established schedule.
  • Proficient in Microsoft Office Suite or related software.

Minimum Requirements:

  • High School Diploma or Equivalent.
  • Three plus years related experience in an administrative role.
  • Proficient level computer skills; Word, Excel, PowerPoint etc. (All MS office products).
  • Local Candidates Only.


Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.


Notice to Applicants: This position requires all potential candidates to complete background checks and drug screenings prior to any offer of employment.

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification and has been created to advertise the open position(s). These statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. MBA Inc. is an Equal Opportunity Employer (E.O.E).




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*This position requires all potential candidates to complete background check and drug screen prior to any offer of employment.